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Board Member Positions

Board of Directors Position Responsibilities

Please note: These positions are subject to change during the application process.

All Board Members are expected to:​

  • Attend build days for UP shows

  • Attend tech week rehearsals for all UP shows

  • House manage for UP shows

  • Attend weekly Board Meetings

    • ​Please note that this is a considerable time commitment and we expect board
      members to be involved and engaged in all meetings/shows/fundraisers/etc.

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Assistant Production Manager

  • Assists in scheduling meetings.

  • Responsible for helping PM find production teams/helping TD.

  • Responsible for finding dramaturgs for the season shows.

  • Will be responsible for updating agendas throughout production and board
    meetings    .

  • Assists in monitoring build days, tech rehearsals, load-in’s, and rehearsal processes 

  • Assists in space reservations.

  • Assists in creating the season master calendar.

  • Responsible for creating audition sign ups and information.

  • Overall responsibility is to relieve some of the work that is given to the Production Manager. Sometimes things come up and having two people who are able to do the job is better than one.

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Financial Director

  • Works closely with Managing Director and Production Manager to create and approve budgets for the seasons

  • Serves as the liaison between UP and SOA to manage and allocate funds (along with the Managing Director)

  • Attends the SOA training session at the beginning of the school year in order to re-register UP as a student organization.

  • Communicates funding and reimbursement with the production teams with the assistance of the Managing Director.

  • Directs reimbursement with the assistance of the Managing Director and the oversight of the Production Manager.

  • Handles money orders, reimbursements, and deposits into our SOA account.

 

Literary Director/Assistant Financial Director

  • Represents University Players in communication with rights organizations.

  • Acquires rights, royalties, scripts, and librettos for each production. This process
    can be ted    ious and requires a lot of personal initiative and organization.

  • Distributes and collects show materials to cast on day one of rehearsal.

  • Conducts literary oversight of all productions.

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Director of Development

  • Seeks outside grant opportunities.

  • Oversees financial matters for the collaborative production with Union Board and any other fundraising pursuits undertaken.

  • Aids the Financial Director in applications to IUSA Funding Board.

  • Seeks ways to make University Players more sustainable financially.

  • Works with the managing director to manage communications with
    donors.

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Technical Director

  • Attends production meetings and communicates matters regarding material acquisition and construction logistics with the production teams, the Board of Directors, and the theatre department.

  • Oversees the load-in, construction, and strike of all productions alongside the Production Manager.

  • Develops detailed plans for all technical work days.

  • Clearly delegates tasks to all workers present in order to efficiently use people’s time and have the set constructed and struck in a timely fashion.

  • Oversees the secure storage of all UP property.

  • Takes inventory of UP assets and coordinates with production teams to maximize usage of resources.

  • Demonstrates strong presence at production meetings, load-in, construction, and strike.

  • Provides creative and technical guidance to all designers.

  • Provides oversight to the design teams in creation of budgets

  • Must have strong technical knowledge

  • Ability to be at all tech rehearsals strongly recommended

  • Must have access to a vehicle.

  • Assisting Production Manager and Assistant Production Manager in
    putting together production teams.

  • If applying for this position you are also in consideration for assistant technical director. 

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Director of Communications/Event Coordinator

  • Serves as a liaison between University Players and the IDS.

  • Conceives all media marketing strategies and collaborates with the Social Media and Website manager to produce media marketing.

  • Creates and sends monthly UP mass emails/newsletter.

  • Facilitates social events for the Board of Directors.

  • Functions as a social liaison to the student body in order to increase cultural diversity among UP productions and membership.

  • Organizes fundraising events.

  • Reaches out to other student and community organizations to provide University Players with a strong Bloomington network.

 

House Manager

  • Directs or delegates house management for all UP productions.

  • Creates a system for house managing sign-ups.

  • Leads training sessions for board at the beginning of the year.

  • Works with Events Coordinator to manage and plan events.

  • Collaborates with Stage Management to prepare any warning signs for Front of House, dependent on the production (i.e., strobe warning, strong language, etc.)

  • Responsible for setting up UP banner as well as distributing name tags to
    board house managers.

 

Social Media and Website Manager

  • Takes rehearsal photos at a photocall for each UP production to be shared to Instagram and Facebook and provided to designers for portfolio content.

  • Find a production photographer.

  • Creates digital programming for each production.

  • Creates promotional videos in collaboration with directors for each production of the season, to be shared to Facebook.

  • Meets with the director for each show to discuss vision to be conveyed in print media.

  • Must have knowledge of Graphic Design and digital editing

  • Must be comfortable with making edits to the UP Website (managed via Wix). You will be trained on this.

  • Collaborates with the Artistic Director to ensure that the season’s vision is cohesively implemented in marketing and social media.

  • Establishes and implements a logistical plan for the distribution of UP marketing.

  • Prints and distributes posters for each UP production.

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Music Director

  • Finds a music director for UP musicals and song cycles or serves as music director if another music director cannot be secured.

  • Secures rehearsal pianist when needed.

  • Plays accompaniment for cabarets/finds pianist.

  • Assembles a band for musicals and song cycles as necessary.

  • Advises directors when music input is needed.

  • Knowledge of sound system/equipment recommended.

 

Director of Choreography and Movement​

  • Recruit choreographers for UP productions, if requested by the director, and put the choreographer and director into contact. Expected to step in if a choreographer cannot be secured.

  • Actively try to engage and bring more dancers into UP and bridge the department gap between theatre and dance.

  • Serve as director of the MOCO Collab/SLIP.

  • Works to find choreographers for show/provide mentorship throughout
    production process.

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