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Board Member Positions

Board of Directors Position Responsibilities

Please note: These positions are subject to change during the application process.

All Board Members are expected to:​

  • Attend All build days for UP shows

  • Attend tech week rehearsals for all UP shows

  • House manage for UP shows

  • Attend weekly Board Meetings

    • ​Please note that this is a considerable time commitment, and we expect board
      members s to be involved and engaged in all meetings/shows/fundraisers/etc.

Financial Director

  • Works closely with Managing Director and Production Manager to create and approve budgets for the seasons

  • Serves as the liaison between UP and IUSA Funding Board to manage and allocate funds (along with the Managing Director)

  • Attends the IUSA Funding Board training session at the beginning of the school year in order to re-register UP as a student organization.

  • Communicates funding and reimbursement with the production teams with the assistance of the Managing Director.

  • Directs reimbursement with the assistance of the Managing Director and the oversight of the Production Manager.

  • Handles money orders, reimbursements, and deposits into our SOA account.

 

Director of Development/Assistant Financial Director

  • Represents University Players in communication with rights organizations.

  • Acquires rights, royalties, scripts, and librettos for each production. This process
    can be tedious and requires a lot of personal initiative and organization.

  • Distributes and collects show materials to cast on day one of rehearsal.

  • Conducts literary oversight of all productions.

  • Seeks outside grant opportunities.

  • Oversees financial matters for the collaborative production with Union Board and any other fundraising pursuits undertaken.

  • Aids the Financial Director in applications to IUSA Funding Board.

  • Seeks ways to make University Players more sustainable financially.

  • Works with the managing director to manage communications with
    donors.

Technical Director

  • Attends production meetings and communicates matters regarding material acquisition and construction logistics with the production teams, the Board of Directors, and the theatre department.

  • Oversees the load-in, construction, and strike of all productions alongside the Production Manager.

  • Develops detailed plans for all technical work days.

  • Clearly delegates tasks to all workers present in order to efficiently use people’s time and have the set constructed and struck in a timely fashion.

  • Oversees the secure storage of all UP property.

  • Takes inventory of UP assets and coordinates with production teams to maximize usage of resources.

  • Demonstrates strong presence at production meetings, load-in, construction, and strike.

  • Provides creative and technical guidance to all designers.

  • Provides oversight to the design teams in creation of budgets

  • Must have strong technical knowledge

  • Ability to be at all tech rehearsals strongly recommended

  • Must have access to a vehicle.

  • Assisting Production Manager and Assistant Production Manager in
    putting together production teams.

  • If applying for this position you are also in consideration for assistant technical director. 

Director of Communications/Event Coordinator

  • Serves as a liaison between University Players and the IDS.

  • Conceives all media marketing strategies and collaborates with the Social Media and Website manager to produce media marketing.

  • Creates and sends monthly UP mass emails/newsletter.

  • Facilitates social events for the Board of Directors.

  • Functions as a social liaison to the student body in order to increase cultural diversity among UP productions and membership.

  • Organizes fundraising events.

  • Reaches out to other student and community organizations to provide University Players with a strong Bloomington network.

 

House Manager

  • Directs or delegates house management for all UP productions.

  • Creates a system for house managing sign-ups.

  • Leads training sessions for board at the beginning of the year.

  • Works with Events Coordinator to manage and plan events.

  • Collaborates with Stage Management to prepare any warning signs for Front of House, dependent on the production (i.e., strobe warning, strong language, etc.)

  • Responsible for setting up UP banner as well as distributing name tags to
    board house managers.

 

Social Media and Website Manager

  • Takes or Finds a photographer to take rehearsal photos at a photocall for each UP production to be shared to Instagram and Facebook and provided to designers for portfolio content.

  • Find a production photographer.

  • Creates digital programming for each production.

  • Creates promotional videos in collaboration with directors for each production of the season, to be shared to Facebook.

  • Meets with the director for each show to discuss vision to be conveyed in print media.

  • Must have knowledge of Graphic Design and digital editing

  • Must be comfortable with making edits to the UP Website (managed via Wix). You will be trained on this.

  • Collaborates with the Artistic Director to ensure that the season’s vision is cohesively implemented in marketing and social media.

  • Establishes and implements a logistical plan for the distribution of UP marketing.

  • Prints and distributes posters for each UP production.

Music Director

  • Finds a music director for UP musicals and song cycles or serves as music director if another music director cannot be secured.

  • Secures rehearsal pianist when needed.

  • Plays accompaniment for cabarets/finds pianist.

  • Assembles a band for musicals and song cycles as necessary.

  • Advises directors when music input is needed.

  • Knowledge of sound system/equipment recommended.

  • Knowledge of Audio Engineering is recommended.

 

Director of Choreography and Movement

  • Recruit choreographers for UP productions, if requested by the director, and put the choreographer and director into contact. Expected to step in if a choreographer cannot be secured.

  • Actively try to engage and bring more dancers into UP and bridge the department gap between theatre and dance.

  • Serve as director of the MOCO Collab/SLIP.

  • Works to find choreographers for show/provide mentorship throughout
    production process.

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